DataShare upgraded to v2.3 – The embargo enhancement release

The latest upgrade of Edinburgh DataShare, from version 2.2 to 2.3, brings in several useability improvements.

  • Embargo expiry reminder
    If you want to deposit your data in DataShare, but you want to impose a delay before your files become freely downloadable, you can apply an embargo to your submission – see our “Checklist for deposit” for a fuller explanation of the embargo feature. As of DataShare v2.3, if you apply an embargo to your deposit, DataShare will now send you an email reminder one week before the embargo is due to expire. This gives you time to make us aware if you need the embargo to be extended, or to send us the details of your paper if it has been published, so that we can add those to the metadata, to help users understand your data.
  • DOI added to the citation field immediately
    When your DataShare deposit is approved by the curator, the system mints a new DOI for you. As of version 2.3, DataShare now immediately appends the URL containing that DOI into the “Citation” field, which is visible at the top of the summary view page of your item. The “Citation” field makes it easy for others to cite your data, because it provides them with text which they can copy and paste into any manuscript (or any other document where they want to cite the data). Previously you would have had to click on “Show full item record” to look for the DOI in the “Persistent identifier” field, or wait for an overnight script to paste the DOI onto the end of the “Citation” field.
  • Tombstone records
    We now have the ability to leave a ‘tombstone’ record in place for any DataShare item that is withdrawn. We only withdraw items in exceptional circumstances – for example where there is a substantive error or omission in the data, such that we feel merely labelling the item as “Superseded” is not sufficient. Now, when we tombstone an item, the files become unavailable indefinitely, but the metadata remain visible at the DOI and handle URLs. Whereas until now, every withdrawn item has become completely invisible, so that the original DOI and handle URLs produced a ‘not found’ error.
Screenshot of a DataShare item's citation field with the DOI

Cortical parcellation citation – now with DOI!

Enjoy!

Pauline Ward

Research Data Service

P.S. Many thanks to our software developer at EDINA, George Hamilton, who actually coded all these enhancements to DataShare, which uses the open-source DSpace system. EDINA’s DataShare code is available at https://github.com/edina/dspace .

Share

Data-X Symposium

Registrations have been coming in thick and fast for the Data-X Symposium to be held on 1 December, Main Lecture theatre, Edinburgh College of Art (programme below).

Data-X is a University of Edinburgh IS Innovation Fund initiative supported by the Data Lab & ASCUS | Art & Science. It brings together PhD researchers from the arts and sciences to develop collaborative data ‘installations’.

To register visit: https://www.eventbrite.com/e/data-x-symposium-tickets-29076676121

Programme:

10.00 – 10.30: Registration & coffee

10.30 – 10.40: Welcome – Stuart Macdonald (Edina, Data-X Project Manager) & Introduction – Dr Martin Parker (Director of Outreach, Edinburgh College of Art)

10.40 – 11.20: Guest speaker: ASCUS & the ASCUS Lab: catalysts for Artiscience- Dr James Howie (Co-Founder, ASCUS)

Session 1 presentations: Chair – Dr. Rocio von Jungenfeld (School of Engineering & Arts, University of Kent)

· 11.20 – 11.35: PUROS Sound Box – Dr Sophia Banou, Dr Christos Kakalis (both School of Architecture & Landscape Architecture, Edinburgh College of Art), Matt Giannotti (Reid School of Music)

· 11.35 – 11.50: eTunes – Dr Siraj Sabihuddin (School of Engineering)

· 11.50 – 12.05: Inside the black box -Luis Fernando Montaño (Centre for Synthetic and Systems Biology) & Bohdan Mykhaylyk (School of Chemistry)

· 12.05 – 12.20: Wind Gust 42048 – Matt Giannotti (Reid School of Music)

· 12.20 – 12.30: Session 1. wrap-up

12.30 – 13.15: Lunch

Session 2 presentations: Chair – Martin Donnelly (Digital Curation Centre)

· 13.15 – 13.30: Elegy for Philippines Eagle – Oli Jan (Reid School of Music)

· 13.30 – 13.45: Feel the Heat: World Temperature Data Quilt – Nathalie Vladis (Centre for Integrative Physiology) & Julia Zaenker (School of Engineering)

· 13.45 – 14.00: o ire – Prof. Nick Fells (School of Culture and Creative Arts, University of Glasgow)

· 14.00 – 14.15: Sinterbot – Adela Rabell Montiel (Queen’s Medical Research Institute) & Dr Siraj Sabihuddin (School of Engineering)

· 14.15 – 14.25: Session 2. wrap-up

14.25 – 15.05: Guest speaker: FUSION – where art meets neuroscience – Dr Jane Haley (Edinburgh Neurioscience)

15.05 – 15.15: Closing remarks: Stuart Macdonald (Edina, Data-X Project Manager)

15.20: Close

Data-X is supported by: The Data Lab, ASCUS, Information Services

Stuart Macdonald
DATA-X Project Manager / Associate Data Librarian
EDINA

Share

Research Data Management (RDM) Forum

RDM Forum is a newly created platform to bring together both researchers and research & IT support staff from across the University whose role involves helping academics in managing their research data. The aim of the Forum is to share good practice, exchange experiences as well as discuss current and future challenges related to data curation, preservation and publishing. We hope that the Forum will allow its participants to learn from one another and gain a new perspective on some common issues.

The Forum takes the form of meetings as well as e-mail updates (done through the RDM Forum mailing list) and an online platform (SharePoint website) for sharing useful resources, engaging with each other and keeping up-to-date with recent developments in RDM.

The first meeting took place on 7th September 2016. There were 24 in attendance and participants had the opportunity to introduce themselves, ask questions, and provide their expectations and suggestions for future RDM Forum meetings, which have been summarised below:

  • Overcoming challenges:
    • Supporting academic engagement
    • Going beyond funder requirements
    • Engagement beyond training
    • Avoiding last-minute arrangements
    • Addressing concerns about data sharing and reuse
  • Finding solutions that will work
    • Early training
    • Establishing workflows for standard processes
    • Developing an Information Governance structure for data
    • Sharing real-life scenarios
  • Forum structure
    • Forming several user groups focused on specific aspects of RDM
    • Organising meetings around specific themes
    • Updates from Research Data Service team
    • Forum as a platform for training
    • Forum to meet every two months at different locations

The Forum is only open to the University of Edinburgh staff and postgraduate research students. If you are interested in joining the Forum mailing list you can do so at: https://mlist.is.ed.ac.uk/lists/info/rdm-forum
RDM Forum SharePoint website (access by request) is available at:
https://uoe.sharepoint.com/sites/rdmforum

Cuna Ekmekcioglu
Senior Research Data Officer

Share

Data Carpentry & Software Carpentry workshops

The Research Data Service hosted back to back 2-day workshops in the Main Library this week, run by the Software Sustainability Institute (SSI) to train University of Edinburgh researchers in basic data science and research computing skills.

Learners at Data Carpentry workshop

Learners at Data Carpentry workshop

Software Carpentry (SC) is a popular global initiative originating in the US, aimed at training researchers in good practice in writing, storing and sharing code. Both SC and its newer offshoot, Data Carpentry, teaches methods and tools that helps researchers makes their science reproducible. The SSI, based at Edinburgh Parallel Computing Centre (EPCC), organises workshops for both throughout the UK.

Martin Callaghan, University of Leeds

Martin Callaghan, University of Leeds, introduces goals of Data Carpentry workshop.

Each workshop is taught by trainers trained by the SC organisation, using proven methods of delivery, to learners using their own laptops, and with plenty of support by knowledgeable helpers. Instructors at our workshops were from Leeds and EPCC. Comments from the learners – staff and postgraduate students from a range of schools, included, ‘Variety of needs and academic activities/disciplines catered for. Useful exercies and explanations,’ and ‘Very powerful tools.’

Lessons can vary between different workshops, depending on the level of the learners and their requirements, as determined by a pre-workshop survey. The Data Carpentry workshop on Monday and Tuesday included:

  • Using spreadsheets effectively
  • OpenRefine
  • Introduction to R
  • R and visualisation
  • Databases and SQL
  • Using R with SQLite
  • Managing Research & Data Management Plans

The Software Carpentry workshop was aimed at researchers who write their own code, and covered the following topics:

  • Introduction to the Shell
  • Version Control
  • Introduction to Python
  • Using the Shell (scripts)
  • Version Control (with Github)
  • Open Science and Open Research
Software Carpentry learners

Software Carpentry learners

Clearly the workshops were valued by learners and very worthwhile. The team will consider how it can offer similar workshops in the future at a similarly low cost; your ideas welcome!

Robin Rice
EDINA and Data Library

Share