Research Data Management Forum: Third meeting – 28/03/2017

Harkening back to a bygone era of libraries, when books were printed on paper and research data management meant not accidentally burning your notes with your candle, the third meeting of the university RDM forum was held in the impressively aged Old Library in Geography’s Old Infirmary building at the end of March.

As a regular participant, I find the RDM forum is a very useful platform for everyone who has an interest in supporting research data management. It is an opportunity for me to update myself on the support and services that the university has in place in this area, to ask the daft questions but get a sensible answer and more generally, to meet the others in the university who are working in the same area as myself and face the same issues and challenges.

This edition of the RDM forum was no different. After a quick introduction of the participants, Cuna, leading the forum, took us through the following agenda:

  • Cuna Ekmekcioglu – RDM update
  • Dominic Tate – DataVault update
  • Pauline Ward – DataShare new features
  • Cuna Ekmekcioglu – development of Data Safe Haven

The session began with the RDM update which went into detail about the RDM Sharepoint site and some of the tools and documents that have been uploaded to the site. There are some useful threads looking to collect information about the different types of data that we have, as well as some guidance on recording datasets in PURE, RDM journey flowchart and sample Data Management Plans amongst other things. The Sharepoint site can be accessed by request, and can be found here: https://uoe.sharepoint.com/sites/rdmforum (access is only for UoE staff and students).

We had updates on the existing services such as DataShare and details about the development of both DataVault and the future Data Safe Haven, a system which will allow the storage and analysis of very sensitive data. There were some discussions around the new systems and practical issues such as cost and training/guidance for the new services.

It was a very worthwhile event and I shall be looking forward to the next forum.

Michelle O’Hara
Research Data & Information Officer
School of Social and Political Science

 

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DATA-X Pioneering Research Data Exhibition & Symposium

DATA-X has been a University of Edinburgh IS Innovation Fund project, also supported by the Data Lab and ASCUS. The project provided a dynamic platform for University of Edinburgh student researchers across all schools to come together and develop collaborate installations that explore data re-use and interdisciplinary boundaries. Research data are often invisible and complex to comprehend by the public and academic peers, with evolving technology and researcher-driving environments, DATA-X facilitate student researchers with the opportunity to visualize and communicate their research in a user-friendly format to audiences from within and outside the university.

After a series of successful and engaging DATA-X workshops, aimed to inform, shape and create ‘installations’ linked to digital data, the multidisciplinary teams (including students from the School of Architecture and Landscape Architecture, Edinburgh College of Art, Reid School of Music, the School of Engineering, The Centre for Synthetic and Systems Biology, the School of Chemistry, the Centre for Integrative Physiology and the Queen’s Medical Research Institute) continued to work on their installations throughout the summer in preparation for the DATA-X exhibition and Symposium.

DATA-X Exhibition: 

The DATA-X Exhibition ran from 26 November to 6 December 2016, in the Sculpture Court of the Edinburgh College of Art. A total of six physical installations were installed:

eTunes by Dr Siraj Sabihuddin

etunes1A collaborate project for novices to experience the process and creative input required in constructing a musical instrument from start to finish.

 

 

 

Feel the Heat by Nathalie Vladis and Julia Zaenker

feel-the-heatA data quilt, visualising world temperatures between 1961 to 1990. The installation included temperature data sets and interactive colouring maps for audience participation.

 

 

Inside the black box by Luis Fernando Montaño and Bohdan Mykhaylyk

black-boxAn installation simulating bacterial infections. The audience controls the bacterial infection by interactively administering treatment.

 

 

PUROS Sound Box by Dr. Sophia Banou, Dr. Christos Kakalis and Matt Giannotti

D:PDSound BoxSound Box 1_SB Model (1)An installation that ‘defines’ an ambient musical environment, that is conditioned by the movement of users on an interactive floor.

 

 

 

 

Sinterbot by Adela Rabell Montiell and Dr. Siraj Sabihuddin

sintering-process-300x179A hands on demonstration on the alternative use of an ordinary household microwave for sintering, in order to alter material by heat.

 

 

Surface of Significance by Lucas Godfrey and Matt Giannotti

SOS_PROMO1-300x240An audio-visual installation that reconceptualise geographic space. The installation explores the relationship between space, materiality and process.

 

 

 

The exhibition launch, on 26 November, also included three performance installations that serenaded the audience throughout the evening:

  • o ire by Prof. Nick Fells

A live audio performance during which the performance controller sculpt and shape sounds as the piece unfolds.

A composition based on wind data captured during Hurricane Matthew. Musicians captured the chaotic nature of the storm by moving around and inflecting sporadic sound intensity.

An excerpt of Oli Jan’s composition project ‘The Carnival of the Endangered Animals‘. The piece features sounds of endangered species on the IUCN Red List.

DATA-X Symposium

To accompany the exhibition, a DATA-X symposium was held on 1 December 2016 in the Main Lecture Theatre of the Edinburgh College of Art. PhD researchers presented their ‘installations’ and demonstrated the tools, processes and techniques behind the installation. This was an informal event and an open forum to facilitate discussion with an academic and non-academic audience. Guest speakers included Dr Jane Haley, Scientific Coordinator for Edinburgh Neuroscience and FUSION, and Dr James Howie, co-founder of ASCUS. Their talks entitled ‘FUSION –where art meets neuroscience’ and ‘ASCUS and the ASCUS Lab: catalysts for Artisience’, illustrated the efficacy of bridging the gap between the arts and sciences and how innovative, multidisciplinary projects can engage wider audiences and create novel public engagement initiatives.

The next and final phase of the project includes the creation of a DataShare Collection: the electronic equivalent of an Exhibition Catalogue in which the students will publish the data associated with their installations. Updates to follow soon.

Project Team

Data-X Project Manager: Stuart Macdonald (Associate Data Librarian at Edinburgh University Data Library)

Exhibition Coordinator: Dr. Rocio von Jungenfeld (Supported Research Data services at EDINA & Data Library)

Data-X PhD Interns:

Scully Beaver Lynch – PhD candidate in Architecture by Design, Edinburgh College of Art

Adela Rabell Montiel – PhD candidate in Cardiovascular Sciences, Edinburgh Medical School: Clinical Sciences

Cindy Nelson-Viljoen – PhD candidate in Archaeology, School of History, Classics and Archaeology

Dr. Siraj Sabihuddin – PhD in Electronic engineering, School of Engineering

Image credit: DATA-X blog. http://data-x.blogs.edina.ac.uk/

by Cindy Nelson-Viljoen
PhD Student Intern
EDINA and Data Library

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Research Data Management (RDM) Forum

RDM Forum is a newly created platform to bring together both researchers and research & IT support staff from across the University whose role involves helping academics in managing their research data. The aim of the Forum is to share good practice, exchange experiences as well as discuss current and future challenges related to data curation, preservation and publishing. We hope that the Forum will allow its participants to learn from one another and gain a new perspective on some common issues.

The Forum takes the form of meetings as well as e-mail updates (done through the RDM Forum mailing list) and an online platform (SharePoint website) for sharing useful resources, engaging with each other and keeping up-to-date with recent developments in RDM.

The first meeting took place on 7th September 2016. There were 24 in attendance and participants had the opportunity to introduce themselves, ask questions, and provide their expectations and suggestions for future RDM Forum meetings, which have been summarised below:

  • Overcoming challenges:
    • Supporting academic engagement
    • Going beyond funder requirements
    • Engagement beyond training
    • Avoiding last-minute arrangements
    • Addressing concerns about data sharing and reuse
  • Finding solutions that will work
    • Early training
    • Establishing workflows for standard processes
    • Developing an Information Governance structure for data
    • Sharing real-life scenarios
  • Forum structure
    • Forming several user groups focused on specific aspects of RDM
    • Organising meetings around specific themes
    • Updates from Research Data Service team
    • Forum as a platform for training
    • Forum to meet every two months at different locations

The Forum is only open to the University of Edinburgh staff and postgraduate research students. If you are interested in joining the Forum mailing list you can do so at: https://mlist.is.ed.ac.uk/lists/info/rdm-forum
RDM Forum SharePoint website (access by request) is available at:
https://uoe.sharepoint.com/sites/rdmforum

Cuna Ekmekcioglu
Senior Research Data Officer

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Highlights from the RDM Programme Progress Report: February to April 2016

The membership of the Research Data Service Virtual Team across four divisions of IS was confirmed and met for the first time (to replace the former action group meetings) on 11 February where it was agreed meetings would be held approximately every six weeks for information and decision-making.

In February, the DataShare metadata was mapped to the PURE metadata and staff in L&UC and Data Library trained each other for creating dataset records in Pure and reviewing submissions in DataShare. It was agreed that staff would create records in Pure for items deposited in DataShare until the company (Elsevier) provides a mechanism for automatically inputting records into Pure.

In March, Jisc announced that the University of Edinburgh was selected as a framework supplier for their new Research Data Management Shared Service.

A review of the existing ethics processes in each college is in progress with Jacqueline McMahon at the College of Arts, Humanities and Social Sciences (CAHSS) to create a University-wide ethics template. There is also engagement with the School ethics committees at the School of Health in Social Sciences (HiSS), Moray House School of Education (MHSE), Law and School of Social and Political Science (SPS) in CAHSS.

The Research Data Management and Sharing (RDMS) Coursera MOOC opened for enrolment on 1 March 2016. This was completed in partnership with the University of North Carolina-Chapel Hill CRADLE project. Research Data Management and Sharing (RDMS) MOOC stats from the Coursera Dashboard reveal that as of 23 May 2016, there have been 5,429 visitors and 1,526 active learners; 335 visitors have completed the course.

The large data sharing investigation was completed for DataShare and reported previously. (Two new releases in DataShare defined: upload and download). Upload release (2.1) to go live 23 May 2016.

PURE dataset functionality is now included in standard PURE and Research Data Management (RDM) training. There are now 210 dataset records in PURE.

Four PhD interns were hired in mid-March to act as College representatives for the IS Innovation Fund Pioneering Research Data Exhibition. They will be employed until mid-December 2016.

A total of 363 staff and postgraduates attended RDM courses and workshops during this quarter.

There were 30 new DMPonline users and 55 new plans created during this quarter.

There are now 210 dataset metadata records in PURE.

A total of 56 datasets were deposited in DataShare during this quarter.

The total number of DataStore users rose from 12,948 in the previous quarter to 13,239 in this quarter, an increase of 291 new users.

National and International Engagement Activities

In February

  • Stuart Lewis gave a DataVault presentation at the International Digital Curation Conference (IDCC) in Amsterdam.

In March

  • A University news item was released to mark the launch of the Research Data Management and Sharing (RDMS) MOOC on Coursera. http://www.ed.ac.uk/news/2016/dataskills-010316
  • Stuart MacDonald gave an RDM presentation to trainee physicians at the Royal College of Physicians Edinburgh Course: Critical appraisal and research for trainees, Edinburgh. http://www.slideshare.net/smacdon2/rdm-for-trainee-physicians
  • Three delegates from Göttingen University were hosted here. The delegates have shared interests in RDM and visited to gain more insight into RDM support and experiences here.
  • Robin Rice gave an invited talk about the RDMS MOOC and web-based Survey Documentation and Analysis (SDA) tool to Learning, Teaching and Web and elearning@Ed Showcase and Network monthly gathering.

In April

As part of my responsibilities to cover the one year interim of Kerry Miller’s maternity leave, I will be writing blogs for this page until Kerry returns next summer.

Prior to this post, I worked the past 12 years as the geospatial metadata co-ordinator at EDINA. My primary role was to promote and support research data management and sharing amongst UK researchers and students using spatial data and geographical information.

Tony Mathys
Research Data Management Service Co-ordinator


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