Research Data Management (RDM) Forum

RDM Forum is a newly created platform to bring together both researchers and research & IT support staff from across the University whose role involves helping academics in managing their research data. The aim of the Forum is to share good practice, exchange experiences as well as discuss current and future challenges related to data curation, preservation and publishing. We hope that the Forum will allow its participants to learn from one another and gain a new perspective on some common issues.

The Forum takes the form of meetings as well as e-mail updates (done through the RDM Forum mailing list) and an online platform (SharePoint website) for sharing useful resources, engaging with each other and keeping up-to-date with recent developments in RDM.

The first meeting took place on 7th September 2016. There were 24 in attendance and participants had the opportunity to introduce themselves, ask questions, and provide their expectations and suggestions for future RDM Forum meetings, which have been summarised below:

  • Overcoming challenges:
    • Supporting academic engagement
    • Going beyond funder requirements
    • Engagement beyond training
    • Avoiding last-minute arrangements
    • Addressing concerns about data sharing and reuse
  • Finding solutions that will work
    • Early training
    • Establishing workflows for standard processes
    • Developing an Information Governance structure for data
    • Sharing real-life scenarios
  • Forum structure
    • Forming several user groups focused on specific aspects of RDM
    • Organising meetings around specific themes
    • Updates from Research Data Service team
    • Forum as a platform for training
    • Forum to meet every two months at different locations

The Forum is only open to the University of Edinburgh staff and postgraduate research students. If you are interested in joining the Forum mailing list you can do so at: https://mlist.is.ed.ac.uk/lists/info/rdm-forum
RDM Forum SharePoint website (access by request) is available at:
https://uoe.sharepoint.com/sites/rdmforum

Cuna Ekmekcioglu
Senior Research Data Officer

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Highlights from the RDM Programme Progress Report: February to April 2016

The membership of the Research Data Service Virtual Team across four divisions of IS was confirmed and met for the first time (to replace the former action group meetings) on 11 February where it was agreed meetings would be held approximately every six weeks for information and decision-making.

In February, the DataShare metadata was mapped to the PURE metadata and staff in L&UC and Data Library trained each other for creating dataset records in Pure and reviewing submissions in DataShare. It was agreed that staff would create records in Pure for items deposited in DataShare until the company (Elsevier) provides a mechanism for automatically inputting records into Pure.

In March, Jisc announced that the University of Edinburgh was selected as a framework supplier for their new Research Data Management Shared Service.

A review of the existing ethics processes in each college is in progress with Jacqueline McMahon at the College of Arts, Humanities and Social Sciences (CAHSS) to create a University-wide ethics template. There is also engagement with the School ethics committees at the School of Health in Social Sciences (HiSS), Moray House School of Education (MHSE), Law and School of Social and Political Science (SPS) in CAHSS.

The Research Data Management and Sharing (RDMS) Coursera MOOC opened for enrolment on 1 March 2016. This was completed in partnership with the University of North Carolina-Chapel Hill CRADLE project. Research Data Management and Sharing (RDMS) MOOC stats from the Coursera Dashboard reveal that as of 23 May 2016, there have been 5,429 visitors and 1,526 active learners; 335 visitors have completed the course.

The large data sharing investigation was completed for DataShare and reported previously. (Two new releases in DataShare defined: upload and download). Upload release (2.1) to go live 23 May 2016.

PURE dataset functionality is now included in standard PURE and Research Data Management (RDM) training. There are now 210 dataset records in PURE.

Four PhD interns were hired in mid-March to act as College representatives for the IS Innovation Fund Pioneering Research Data Exhibition. They will be employed until mid-December 2016.

A total of 363 staff and postgraduates attended RDM courses and workshops during this quarter.

There were 30 new DMPonline users and 55 new plans created during this quarter.

There are now 210 dataset metadata records in PURE.

A total of 56 datasets were deposited in DataShare during this quarter.

The total number of DataStore users rose from 12,948 in the previous quarter to 13,239 in this quarter, an increase of 291 new users.

National and International Engagement Activities

In February

  • Stuart Lewis gave a DataVault presentation at the International Digital Curation Conference (IDCC) in Amsterdam.

In March

  • A University news item was released to mark the launch of the Research Data Management and Sharing (RDMS) MOOC on Coursera. http://www.ed.ac.uk/news/2016/dataskills-010316
  • Stuart MacDonald gave an RDM presentation to trainee physicians at the Royal College of Physicians Edinburgh Course: Critical appraisal and research for trainees, Edinburgh. http://www.slideshare.net/smacdon2/rdm-for-trainee-physicians
  • Three delegates from Göttingen University were hosted here. The delegates have shared interests in RDM and visited to gain more insight into RDM support and experiences here.
  • Robin Rice gave an invited talk about the RDMS MOOC and web-based Survey Documentation and Analysis (SDA) tool to Learning, Teaching and Web and elearning@Ed Showcase and Network monthly gathering.

In April

As part of my responsibilities to cover the one year interim of Kerry Miller’s maternity leave, I will be writing blogs for this page until Kerry returns next summer.

Prior to this post, I worked the past 12 years as the geospatial metadata co-ordinator at EDINA. My primary role was to promote and support research data management and sharing amongst UK researchers and students using spatial data and geographical information.

Tony Mathys
Research Data Management Service Co-ordinator


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Highlights from the RDM Programme Progress Report: November 2015 – January 2016

Data Seal of Approval have awarded DataShare Trusted Repository status; their assessment of our service can be read at https://assessment.datasealofapproval.org/assessment_175/seal/html/. In addition a major new release of DataShare was completed in November, this makes the code open in Github as well as making general improvements to the look and feel of the website.

The ‘interim’ DataVault is now in final testing and will be rolled out on a request basis to those researchers who can demonstrate an urgent need to use the service now rather than waiting until the final version is ready later this year. The phase three funding for development of the DataVault has been received from Jisc, this runs from March to August, so the final version should be ready for launch sometime after this. The project was presented at the International Digital Curation Conference in February 2016.

Over the three month period a total of 328 staff and postgraduate researchers have attended a Research Data Management (RDM) course or workshop.

Work on the MANTRA MOOC (Massive Open Online Course) was expected to be finalised in February and launched on 1st March, at the following URL: https://www.coursera.org/learn/data-management.

University of Edinburgh wrote the Working with Data section (one out of 5 weeks of the course) and with the help of the Learning, Teaching and Web division of Information Services completed two video interviews with researchers and a ‘vox pop’ video clip of clinical researchers at the EQUATOR conference in Edinburgh in autumn, 2015. The content is open source and videos can be added to our YouTube channel to help with promotion. There will be some income from this, but a smaller portion than our partner, the University of North Carolina, based on certificates of completion priced at $49 or £33.

The need to create a dataset record in PURE for each dataset published, or referenced in a publication, is now being emphasised in all Research Data Service communications, formal and informal, and to staff at all levels. Uptake is understandably low at this point but we hope to see a steady increase as researchers and support staff begin to see the benefits of adding datasets to their research profile. In the case of DataShare records, a draft mapping of fields between DataShare and PURE has been produced as a start of a plan for migrating records from DataShare to PURE.

By the end of January 2016, 69 records had been created and published on Edinburgh Research Explorer.

Four interns have been employed using funding from Jisc as part of the UK Research Data Discovery Service (UKRDDS) project which aims to create a national aggregate register of data sets.  A trial site is available at: http://ckan.data.alpha.jisc.ac.uk/. The UKRDDS interns will help to create PURE records and upload open data into DataShare, and raise awareness of RDM generally within their schools. There are currently three PhD interns in place in LLC, SOS, and Roslin, two more in LLC, & DIPM will start in February. The approach each intern takes will depend on the nature and structure of their school and will, in some cases, be mediated by research administrators.

An innovation fund grant has been received to fund the delivery of an exhibition “Pioneering Research Data”. Each college will be represented by a PhD intern, the recruitment of these has already begun and they should be in post by the end of March. The Exhibition is due to be delivered in November of this year.

National and International Engagement Activities

Robin Rice led a panel at the IPRES conference, Chapel Hill, North Carolina, on 3rd November called ‘Good, better, best’? Examining the range and rationales of institutional data curation practices’.

Robin Rice had a proposal accepted for the forthcoming Force11 (2016) conference, on Overcoming Obstacles to Sharing Data about Human Subjects, building on the training course we are delivering, Working with Personal and Sensitive Data.

Kerry Miller
RDM Service Coordinator

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New MOOC! Research Data Management and Sharing

[Guest post from Dr. Helen Tibbo, University of North Carolina-Chapel Hill]

The School of Information and Library Science and the Odum Institute at the University of North Carolina-Chapel Hill and EDINA at the University of Edinburgh are pleased to announce the forthcoming Coursera MOOC (Massive Open Online Course), Research Data Management and Sharing.

CaptureThis is a collaboration of the UNC-CH CRADLE team (Curating Research Assets and Data Using Lifecycle Education) and MANTRA. CRADLE has been funded in part by the Institute of Museum and Library Services to develop training for both researchers and library professionals. MANTRA was designed as a prime resource for postgraduate training in research data management skills and is used by learners worldwide.

The MOOC uses the Coursera on-demand format to provide short, video-based lessons and assessments across a five-week period, but learners can proceed at their own pace. Although no formal credit is assigned for the MOOC, Statements of Accomplishment will be available to any learner who completes a course for a small fee.

The Research Data Management and Sharing MOOC will launch 1st March, 2016, and enrolment is open now. Subjects covered in the 5-week course follow the stages of any research project. They are:

  • Understanding Research Data
  • Data Management Planning
  • Working with Data
  • Sharing Data
  • Archiving Data

Dr. Helen Tibbo from the School of Information and Library Science (SILS) at the University of North Carolina at Chapel Hill delivers four of the five sets of lessons, and Sarah Jones, Digital Curation Centre, delivers the University of Edinburgh-developed content in Week 3 (Working with Data). Quizzes and supplementary videos add to the learning experience, and assignments are peer reviewed by fellow learners, with questions and answers handled by peers and team teachers in the forum.

Staff from both organizations will monitor the learning forums and the peer-reviewed assignments to make sure learners are on the right track, and to watch for adjustments needed in course content.

The course is open to enrolment now, and will ‘go live’ on 1st March.
https://www.coursera.org/learn/research-data-management-and-sharing

Hashtag: #RDMSmooc

A preview of one of the supplementary videos is now available on Youtube:
www.youtube.com/watch?v=yhVqImna7cU

Please join us in this data adventure.
-Helen

Dr. Helen R. Tibbo, Alumni Distinguished Professor
President, 2010-2011 & Fellow, Society of American Archivists
School of Information and Library Science
201 Manning Hall, CB#3360
University of North Carolina at Chapel Hill
Chapel Hill, NC 27599-3360
Tel: 919-962-8063
Fax: 919-962-8071
tibbo@ils.unc.edu

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