Highlights from the RDM Programme Progress Report: November 2015 – January 2016

Data Seal of Approval have awarded DataShare Trusted Repository status; their assessment of our service can be read at https://assessment.datasealofapproval.org/assessment_175/seal/html/. In addition a major new release of DataShare was completed in November, this makes the code open in Github as well as making general improvements to the look and feel of the website.

The ‘interim’ DataVault is now in final testing and will be rolled out on a request basis to those researchers who can demonstrate an urgent need to use the service now rather than waiting until the final version is ready later this year. The phase three funding for development of the DataVault has been received from Jisc, this runs from March to August, so the final version should be ready for launch sometime after this. The project was presented at the International Digital Curation Conference in February 2016.

Over the three month period a total of 328 staff and postgraduate researchers have attended a Research Data Management (RDM) course or workshop.

Work on the MANTRA MOOC (Massive Open Online Course) was expected to be finalised in February and launched on 1st March, at the following URL: https://www.coursera.org/learn/data-management.

University of Edinburgh wrote the Working with Data section (one out of 5 weeks of the course) and with the help of the Learning, Teaching and Web division of Information Services completed two video interviews with researchers and a ‘vox pop’ video clip of clinical researchers at the EQUATOR conference in Edinburgh in autumn, 2015. The content is open source and videos can be added to our YouTube channel to help with promotion. There will be some income from this, but a smaller portion than our partner, the University of North Carolina, based on certificates of completion priced at $49 or £33.

The need to create a dataset record in PURE for each dataset published, or referenced in a publication, is now being emphasised in all Research Data Service communications, formal and informal, and to staff at all levels. Uptake is understandably low at this point but we hope to see a steady increase as researchers and support staff begin to see the benefits of adding datasets to their research profile. In the case of DataShare records, a draft mapping of fields between DataShare and PURE has been produced as a start of a plan for migrating records from DataShare to PURE.

By the end of January 2016, 69 records had been created and published on Edinburgh Research Explorer.

Four interns have been employed using funding from Jisc as part of the UK Research Data Discovery Service (UKRDDS) project which aims to create a national aggregate register of data sets.  A trial site is available at: http://ckan.data.alpha.jisc.ac.uk/. The UKRDDS interns will help to create PURE records and upload open data into DataShare, and raise awareness of RDM generally within their schools. There are currently three PhD interns in place in LLC, SOS, and Roslin, two more in LLC, & DIPM will start in February. The approach each intern takes will depend on the nature and structure of their school and will, in some cases, be mediated by research administrators.

An innovation fund grant has been received to fund the delivery of an exhibition “Pioneering Research Data”. Each college will be represented by a PhD intern, the recruitment of these has already begun and they should be in post by the end of March. The Exhibition is due to be delivered in November of this year.

National and International Engagement Activities

Robin Rice led a panel at the IPRES conference, Chapel Hill, North Carolina, on 3rd November called ‘Good, better, best’? Examining the range and rationales of institutional data curation practices’.

Robin Rice had a proposal accepted for the forthcoming Force11 (2016) conference, on Overcoming Obstacles to Sharing Data about Human Subjects, building on the training course we are delivering, Working with Personal and Sensitive Data.

Kerry Miller
RDM Service Coordinator

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Highlights from the RDM Programme Progress Report: August – October 2015

The RDM Roadmap 2.0 has been completed, approved, and published online and work has started on achieving the deliverables. A copy of the Roadmap is publicly available on the RDM webpages and can be downloaded from http://www.ed.ac.uk/files/atoms/files//uoe-rdm-roadmap_-_v2_0.pdf.

The RDM Services brochure has now been published in both paper and electronic form and is proving very popular with researchers. The electronic version can be downloaded from http://www.ed.ac.uk/files/atoms/files/rdm_service_a5_booklet_0.pdf

Work on DataVault is progressing well and an interim DataVault service is now nearly complete. The Software Sustainability Institute has worked with the DataVault team to road test the interim solution, as a result some optimisations to the process were identified and are being coded up. DataVault user events have been held in both Manchester and Edinburgh, both events were well attended and the general impression of the current DataVault functionality was positive. Further, round three, funding is being sought from Jisc in December to continue this joint development effort.

Jisc has provided funding for up to nine PhD students to be employed one day per week for four months within their school. Their role will be to help researchers within their school record their research data as Datasets in the PURE system, and to direct any RDM or DMP queries to the RDM team for further support. The Dataset records in PURE will provide the Edinburgh University contribution to the national Research Data Discovery Service, this will increase the discoverability of Edinburgh data and ensure that more researchers are meeting the requirements of their research funders to make their data discoverable and reusable. Applications for the first set of three PhD student interns have been received and are currently being shortlisted, the successful applicants should be able to begin work before the end of 2015.

In October some minor questions were received about the DataShare application for Data Seal of Approval (DSA), these were responded to and DataShare has now been approved for the DSA. This is a major achievement for the entire DataShare team who have worked hard to make DataShare a Trusted Digital Repository.

Over the three month period a total of 173 staff and PGR’s have attended a RDM course or workshop, an additional 20-25 staff have attended research committee meetings or small group presentations where RDM has been on the agenda. Both regular and on demand RDM sessions (courses, workshops, & presentations) will continue to be offered and we are currently in the process of scheduling 30 courses, workshops for January to June 2016 as well as a number of presentations.

The “Data Management and Sharing” Coursera MOOC is well under way with a December launch anticipated. Sarah Jones, DCC, is our video instructor, using scripts adapted from MANTRA.

National and International Engagement Activities

10th August meeting in London with other Alan Turing Institute members to discuss RDM requirements to be provided by member institutions.

17th of August a one day RDM event was organised for Danish visitors from the University of Copenhagen to present UoE RDM services, outreach activities and ELNs.

31st August Dealing with Data conference.

7th/8th September meeting with Gottingen University to talk about digital scholarship, including RDM.

7th October DataVault engagement event at Manchester University.

29 October, Educause conference, Indianapolis. Robin Rice was on a panel with Jan Cheetham & Brianna Marshall, University of Wisconsin and Rory Macneil, RSpace: “Drivers and responses toward research data management maturity: transatlantic perspectives.

Kerry Miller

RDM Service Co-Ordinator

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Jisc Data Vault update

Posted on behalf of Claire Knowles

Research data are being generated at an ever-increasing rate. This brings challenges in how to store, analyse, and care for the data. Part of this problem is the long term stewardship of researchers’ private data and associated files that need a safe and secure home for the medium to long term.

PrintThe Data Vault project, funded by the Jisc #DataSpring programme seeks to define and develop a Data Vault software platform that will allow data creators to describe and store their data safely in one of the growing number of options for archival storage. This may include cloud solutions, shared storage systems, or local infrastructure.

Future users of the Data Vault are invited to Edinburgh on 5th November, to help shape the development work through discussions on: use cases, example data, retention policies, and metadata with the project team.

Book your place at: https://www.eventbrite.co.uk/e/data-vault-community-event-edinburgh-tickets-18900011443

The aims of the second phase of the project are to deliver a first complete version of the platform by the end of November, including:

  • Authentication and authorisation
  • Integration with more storage options
  • Management / monitoring interface
  • Example interface to CRIS (PURE)
  • Development of retention and review policy
  • Scalability testing

Working towards these goals the project team have had monthly face-to-face meetings, with regular Skype calls in between. The development work is progressing steadily, as you can see via the Github repository: https://github.com/DataVault, where there have now been over 300 commits. Progress is also tracked on the open Project Plan where anyone can add comments.

So remember, remember the 5th November and book your ticket.

Claire Knowles, Library & University Collections, on behalf of the JISC Data Vault Project Team

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Highlights from the RDM Programme Progress Report: June – July 2015

May 2015 saw the end of the current Roadmap period and we are now into a period of consolidating work that has already been done and organising future work for the next phase of the RDM programme. The draft Roadmap 2.0 has been submitted to the steering group for approval and should be published soon.

The RDM services brochure is now almost complete and should be printed and distributed to Schools soon.

A meeting was held between the RDM team and the DCC to decide on the best approach for offering school level customisation of DMPonline. It was decided that customisation would be offered to all schools and undertaken as and when requests were made.

The Infrastructure upgrades have been procured and physically installed for the IGMM storage capacity expansion and the Research Computing Infrastructure DataStore integration servers.

Upgrades for backup/DR infrastructure have been procured and physically installed.

A 2 part workshop sponsored by EU FOSTER programme, “Good practice in data management & data sharing with social research” and “Overcoming obstacles to sharing data about human subjects” was delivered at the Scottish Graduate School of Political and Social Science Summer School.

A new series of awareness raising presentations and training courses for researchers, committees, and support staff in CHSS, CSE, and CMVM are currently being organised for 2015/16.

The RDM website has been successfully migrated to the new content management system, this included reviewing and revising all content, links, and images to fit with the new structure and layout. All schools in CHSS and CSE now have links on their own webpages to the RDM webpages, and CHSS will be placing a link from their new college pages when they go live.

An EAHIL workshop on ‘Managing research data’ was held on the 10th June and the report of the

Met with RDM staff from University of Lisbon who were visiting the University (via James Toon).

Met with Jennifer Warburton, University of Melbourne, as part of Library visit.

Met with French delegation (INIST-CNRS) as part of Library visit.

Kerry Miller
RDM Service Coordinator

 

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