Updates from the fourth meeting of the RDM Forum

Guest blog post by Ewa Lipinska

On 28th August members of the RDM Forum gathered in the stunning Old Library at the Department of Geography in the Old Infirmary building, to hear the latest updates from the Research Data Service team and discuss all things data. It’d been a good few months since the last time we met, so the event presented us with the perfect opportunity to catch up on new developments, network with colleagues working on RDM in different parts of the University, and prepare ourselves for the new academic year which will see the University take up a pivotal role in making Edinburgh the Data Capital of Europe.

We started off with an RDM update from Cuna Ekmekcioglu, who gave us an overview of developments to University research data services: the launch of interim DataVault long-term retention service, continuing development of Data Save Haven aimed at research projects dealing with sensitive data, and a new release of DataShare which will allow larger datasets. We also learned about RDM training courses planned for the new academic year, most of which can be booked via MyEd.

Next, Pauline Ward gave a presentation which went into a bit more detail about the DataVault service allowing researchers to comply with their funders’ requirements to preserve data for the long term in cases where the datasets cannot be made public. The current interim service requires a mediated deposit which can be done by contacting data-support[at]ed.ac.uk. Comprehensive guidance on how to prepare your data before storing it in DataVault can be found on the service website.

This was followed by a demonstration of the new Research Data Service promotional video which outlines the range of tools and support offered by the team, and which can be a very good resource for new members of staff who would like to find out about the types of services available. Diarmuid McDonnell who presented the video also gave us a quick overview of a recent project called Scoping Statistical Analysis Support, which looked at the demand for statistical analysis training for current postgraduate students. The final project report is full of current information about statistical training around the University.

We then went on to discuss the potential impact of data sharing, which tied in nicely with a recent panel discussion at Repository Fringe 2017 that focused on how repositories and associated services can feature in supporting researchers to achieve and evidence impact in preparation for the next Research Excellence Framework exercise (live notes from the day are available). Pauline Ward presented examples of popular public datasets by Edinburgh University researchers, described ways to access information about their usage, and talked about how datasets can be shared more widely to engage external audiences, which may lead to potential impact. Even though on their own research data usage statistics are not enough to demonstrate significant impact beyond academia, they are a good (though perhaps still slightly overlooked) starting point for tracking how and by whom datasets are used, and how that benefits individuals and communities.

The meeting concluded with a presentation by Robin Rice, who shared with us the draft Research Data Service Roadmap. As the goals set out in the previous roadmap have now largely been achieved, the time has come to look to the future and identify new objectives for the next few years. It was interesting to hear about the team’s long-term plans which include unification of the service (aiming to ensure the best user experience and interoperability between systems), advocacy of data management planning, support around active data, enhanced data stewardship, improved communications and more training opportunities.

Overall, it was a very useful and informative meeting, and I’d very much encourage anyone interested in research data management and sharing to join us next time. In the meantime Cuna’s slides, together with lots of other useful resources and points for discussion, are available on the RDM Sharepoint (access on request).

Ewa Lipinska
Research Outcomes Co-Ordinator
College of Arts, Humanities and Social Sciences

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New video about the Research Data Service

The Research Data Service team is delighted to announce a new resource to help researchers and research support staff become familiar with the wide range of tools and support that we offer:

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The video, produced by Senate Media, outlines how the University of Edinburgh Research Data Service can help you access, manage, store, share and preserve your research data. The permanent location for the video on our service website is: http://edin.ac/2hbswRw.

Robin Rice
Data Librarian & Head, Research Data Support
EDINA and Data Library

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Research Data Management Forum: Third meeting – 28/03/2017

Harkening back to a bygone era of libraries, when books were printed on paper and research data management meant not accidentally burning your notes with your candle, the third meeting of the university RDM forum was held in the impressively aged Old Library in Geography’s Old Infirmary building at the end of March.

As a regular participant, I find the RDM forum is a very useful platform for everyone who has an interest in supporting research data management. It is an opportunity for me to update myself on the support and services that the university has in place in this area, to ask the daft questions but get a sensible answer and more generally, to meet the others in the university who are working in the same area as myself and face the same issues and challenges.

This edition of the RDM forum was no different. After a quick introduction of the participants, Cuna, leading the forum, took us through the following agenda:

  • Cuna Ekmekcioglu – RDM update
  • Dominic Tate – DataVault update
  • Pauline Ward – DataShare new features
  • Cuna Ekmekcioglu – development of Data Safe Haven

The session began with the RDM update which went into detail about the RDM Sharepoint site and some of the tools and documents that have been uploaded to the site. There are some useful threads looking to collect information about the different types of data that we have, as well as some guidance on recording datasets in PURE, RDM journey flowchart and sample Data Management Plans amongst other things. The Sharepoint site can be accessed by request, and can be found here: https://uoe.sharepoint.com/sites/rdmforum (access is only for UoE staff and students).

We had updates on the existing services such as DataShare and details about the development of both DataVault and the future Data Safe Haven, a system which will allow the storage and analysis of very sensitive data. There were some discussions around the new systems and practical issues such as cost and training/guidance for the new services.

It was a very worthwhile event and I shall be looking forward to the next forum.

Michelle O’Hara
Research Data & Information Officer
School of Social and Political Science

 

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Highlights from the RDM Programme Progress Report: May to July 2016

The following key results were highlighted in the RDM Programme Progress Report:

  • There were 42 new users and 69 data management plans created with DMPOnline.
  • An additional 1.5PB has been procured for DataStore’s general capacity expansions.
  • The Roslin Institute has deposited 16 datasets into Data Vault.
  • DataShare upload release (2.1) went live on 23 May 2016.
  • There are now 334 dataset records in PURE, an increase of 124 records from the last reporting period (February to April 2016).
  • 54 datasets have been deposited into DataShare.
  • The University of Edinburgh was recommended as a preferred supplier on the Framework for the Research Data Management Shared Services for Jisc Services Ltd (JSL) for the following Lots:
  • Lot 2: Repository Interfaces
  • Lot 3: Data Exchange Interface
  • Lot 6: Research Data Preservation Tools Development
  • Lot 8: User Experience Enhancements
  • A total of 390 staff and postgraduates attended RDM courses and workshops during this quarter.
  • A total of 3,649 learners enrolled for the 5-week RDMS MOOC rolling course from March through July, 2016 and a total of 461 people completed the course in the same time frame.
  • There were 5,198 MANTRA sessions recorded from May to July with 58 to 60 percent identified as new users.
  • Set up an RDM Forum in collaboration with College of Arts, Humanities and Social Sciences (CAHSS) Research Officer and Research Outputs Co-ordinator. The first RDM forum is scheduled for Wednesday, 7 September 2016.

Data Management Planning highlights

We currently hold sample data management plans for grant applications submitted to the Arts and Humanities Research Council (AHRC) the Economic and Social Research Council (ESRC) and the Medical Research Council (MRC).

 Active Data Infrastructure highlights

DataStore

An additional 1.5PB has been procured for general capacity expansions. This capacity will primarily be deployed to the College of Medicine & Veterinary Medicine (CMVM) and the College of Science & Engineering (CSE).

MRC Institute of Genetics & Molecular Medicine (IGMM) has purchased an additional 1.2PB of capacity, and this is now deployed in their dedicated file system.

Data Stewardship highlights

DataShare

The large data sharing investigation was completed for DataShare and reported previously. Upload release (2.1) went live on 23 May 2016. Download release planned following ‘embargo release’ and ShareGeo spatial data migration.

Data Vault

There was a soft release of Data Vault in February 2016, with the Roslin Institute depositing 16 datasets during this quarter.

PURE

There are now 334 dataset records in PURE, an increase of 124 records from the last reporting period (February to April 2016).

Research Data Discovery Service (RDDS)

Two PhD interns are working on School engagement activities (dataset records into PURE / datasets into DataShare) for Divinity & Division of Infection and Pathway Medicine; contracts end 16 September 2016. One PhD intern retrospectively added DataShare metadata to PURE for data deposits prior to PURE Data Catalogue functionality; contract to end 16 September 2016. A fourth PhD intern (to work with School of Informatics) is awaiting for approval.

Data Management Support highlights

A total of 390 staff and postgraduates attended RDM courses and workshops during this quarter.

Other related research data management support activities to highlight

  • Working with sensitive data in research’ guide was written for research staff and students in social sciences.
  • Another guide is being written on ‘Sharing and retaining data’ for research staff and students in social sciences.
  • Set up an RDM Forum in collaboration with College of Arts, Humanities and Social Sciences (CAHSS) Research Officer and Research Outputs Co-ordinator. The first RDM forum is scheduled for Wednesday, 7 September 2016.

Other activities to highlight

The outcome of Jisc RDM Shared Services bid that was submitted in March 2016

The Procurement Panel has recommended University of Edinburgh as a preferred supplier on the Framework for the Research Data Management Shared Services for Jisc Services Ltd (JSL) for the following Lots:

  • Lot 2: Repository Interfaces
  • Lot 3: Data Exchange Interface
  • Lot 6: Research Data Preservation Tools Development
  • Lot 8: User Experience Enhancements

Unfortunately, the Procurement Panel has decided not to recommend University of Edinburgh for the following Lots:

  • Lot 1: Research Data Repository
  • Lot 4: Research Information and Administration Systems Integrations

National and International Engagement Activities

From May to June

Çuna Ekmekcioglu gave a talk on ”Understanding and overcoming challenges to sharing personal and sensitive dataat the Recon: Research Communication & Data Visualisation Conference, 24th June 2016, The Edinburgh Centre for Carbon Innovation (ECCI).

Stuart MacDonald and Rocio von Jungenfeld ran three workshops for the IS Innovation Fund project, Data-X: Pioneering Research Data Exhibition, with PhD students from across the University. Introduction to Data-X: Pioneering Research Data Exhibition.

In June

Stuart MacDonald presented peer-reviewed presentation to IASSIST conference, Bergen: Supporting the development of a national Research Data Discovery Service – a Pilot Project.

Robin Rice presented a poster at Open Repositories 2016, Dublin: Data Curation Lifecycle Management at the University of Edinburgh.

Pauline Ward presented a lightning talk at Open Repositories 2016, Dublin:  Growing Open Data: Making the sharing of XXL-sized research data files online a reality, using Edinburgh DataShare.

Stuart MacDonald was an invited speaker at NFAIS (National Federation of Abstracting and Information Services) Fostering Open Science Virtual Seminar: NFAIS Fostering Open Science Virtual Seminar.

In July

Robin Rice gave two presentations (invited and peer-reviewed) at LIBER 2016, Helsinki: University of Edinburgh RDM Training: MANTRA & beyond; Designing and delivering an international MOOC on Research Data Management and Sharing.

Robin Rice filled in for Stuart Lewis as invited speaker for JISC-CNI 2016, London: Managing active research in the University of Edinburgh.

This is the last quarterly report as the Research Data Management (RDM) Roadmap Project (August 2012 to July 2016) came to a close on 31 July 2016.

There will be discussions with the RDM Steering Group to decide how future reporting will be conducted. These reports will be released on the Research Data Blog as well.

Tony Mathys
Research Data Management Service Co-ordinator

 

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