Collaborating on data in a modern way

Between mid-September and mid-October, the Research Data Support team hosted an international visitor. Dr Tamar Israeli, a librarian from Western Galilee College in Israel, spent four weeks in Edinburgh to increase her experience and understanding around research data management. As part of this visit, Tamar conducted a study into our researchers’ collaborative requirements, and how well our existing tools and services meet their needs. Tamar’s PhD thesis was on the topic of file sharing, and she has recently published another study on information loss in Behaviour & Information Technology: “Losing information is like losing an arm: employee reactions to data loss” (2019). Tamar is also a representative of the Israeli colleges on the University Libraries’ Research Support Committee.

Tamar carried out a small-scale study in order to gain a better understanding of the tools that researchers use to collaborate around data, and to explore the barriers and difficulties that prevent researchers from using institutional tools and services. Six semi-structured interviews were conducted with researchers from the University of Edinburgh, representing different schools, and all of whom collaborate with other researchers on a regular basis on either small- or large-scale projects. She found that participants use many different tools, both institutional and commercial, to collaborate, share, analyse and transfer documents and data files. Decisions about which tools to use are based on data types, data size, usability, network effect and whether their collaborators are in the same institution and country. Researchers tend to use institutional tools only if they are very simple and user friendly, if there is a special requirement for this from funders or principal investigators (PIs), or if it is directly beneficial for them from a data analysis perspective; sharing beyond the immediate collaboration is only a secondary concern. Researchers are generally well aware of the need to keep their data where it will be safe and backed-up, and are not concerned about the risk of data loss. A major issue was the need for tools that answer projects’ particular needs, therefore customisability and scope for interlinking with other systems is very important.

We’d like to thank Tamar for the great work she did, and for the beautiful olive oil and pistachios that she brought with her! Tamar’s findings will key into our ongoing plans for the next phase of the Research Data Service’s continual development, helping us assist researchers to share and work on their data collaboratively, within and beyond the University’s walls.

Martin Donnelly
Research Data Support Manager
Library and University Collections

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Research Data Management (RDM) Forum

RDM Forum is a newly created platform to bring together both researchers and research & IT support staff from across the University whose role involves helping academics in managing their research data. The aim of the Forum is to share good practice, exchange experiences as well as discuss current and future challenges related to data curation, preservation and publishing. We hope that the Forum will allow its participants to learn from one another and gain a new perspective on some common issues.

The Forum takes the form of meetings as well as e-mail updates (done through the RDM Forum mailing list) and an online platform (SharePoint website) for sharing useful resources, engaging with each other and keeping up-to-date with recent developments in RDM.

The first meeting took place on 7th September 2016. There were 24 in attendance and participants had the opportunity to introduce themselves, ask questions, and provide their expectations and suggestions for future RDM Forum meetings, which have been summarised below:

  • Overcoming challenges:
    • Supporting academic engagement
    • Going beyond funder requirements
    • Engagement beyond training
    • Avoiding last-minute arrangements
    • Addressing concerns about data sharing and reuse
  • Finding solutions that will work
    • Early training
    • Establishing workflows for standard processes
    • Developing an Information Governance structure for data
    • Sharing real-life scenarios
  • Forum structure
    • Forming several user groups focused on specific aspects of RDM
    • Organising meetings around specific themes
    • Updates from Research Data Service team
    • Forum as a platform for training
    • Forum to meet every two months at different locations

The Forum is only open to the University of Edinburgh staff and postgraduate research students. If you are interested in joining the Forum mailing list you can do so at: https://mlist.is.ed.ac.uk/lists/info/rdm-forum
RDM Forum SharePoint website (access by request) is available at:
https://uoe.sharepoint.com/sites/rdmforum

Cuna Ekmekcioglu
Senior Research Data Officer

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